Vysnova Partners Inc. (Vysnova) is a unique, fast growing, firm that partners with government and commercial clients to deliver professional and technical services on a worldwide basis. We provide a broad range of professional and institutional support services across multiple areas which include Global Health, Research and Development, Knowledge Management, Information Technology, Management Consulting, Acquisition and Training, and Veterans Healthcare.
We are building an Acquisition Solutions Practice to serve Government and Government Contractor clientele in the US and globally.
The client requires acquisition support staff that can process and track a diverse workload of different transaction types, including not just traditional contracting methods and mechanisms such as Blanket Purchase Agreements, Deliver/Task Orders, IDIQs, and Stand-alone contracts, but also non-contracting actions such as assistance awards and interagency agreements, and unique contracting types such as Personal Services Contracts, all with a heavy emphasis on services and particularly professional services. The Senior Contract Specialist III provides administrative, analytic, operational, and management support to the client throughout the Acquisition Lifecycle, from acquisition planning through solicitation and award, contract management, and close-out.Responsibilities
The duties and responsibilities of the Senior Contract Specialist III include, but are not limited to, the following:
- Applies knowledge of administrative support functions within a Federal acquisition operations environment to assist program officials on acquisition and administrative matters affecting procurement of supplies and services using source selection procedures; the evaluation of contract price quotes; and the administration or termination and closeout of contracts.
- Performs contract administration activities for selected contracts and assists in the monitoring of contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.
- Supports modifications to contracts and conducts analysis of alternatives and the capabilities and characteristics of the assigned contractors.
- Utilizes price/cost analysis techniques to support the development of cost-related sections of solicitation documents and the analysis of cost and price data, labor and material cost, etc.
- Supports the development of budgets for planned procurements. Analyzes and evaluates cost-related areas of solicitations for pricing structure and instruction to offerors. Analyzes and evaluates contractor price/cost quotes for new procurements, changes, follow-on procurements, etc., which may result in new contracts or the issuance of modifications or the termination of existing contracts.
- Supports the extension of periods of performance and contract closeout processes.
- Helps ensure that all appropriate steps have been taken to safeguard the interests of the client, and that all requirements of law, executive orders, regulations and other applicable procedures have been met.
- Assists customers in developing statements of work and procurement strategy; and develops evaluation plans, pricing methodologies, and contract administration.
- Serves as a point of contact for program officials on acquisition and administrative matters affecting major procurement of supplies and services using source selection procedures; the evaluation of contract price proposals; and the administration or termination and closeout of major contracts. Provides authoritative recommendations to improve procurement operations and customer service.
- Coordinates contract administration activities for long-term, extensive technical service contracts. Contract types vary with the complexity of the acquisition and the best interests of the government, ranging from Firm-Fixed-Price through Fixed-Price-Incentive and Fixed-Price-Award fee. The contract specialist monitors contractor’s performance, approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities; interprets contract provisions for contractors and for client officials, and provides appropriate advice and guidance; and conducts in-depth analyses of contractors’ financial and management systems and facilities for ability to perform and for compliance with Government or contractual requirements.
- Negotiates complex modifications to contracts. Decisions are based on in-depth analysis of alternatives and knowledge of the unique capabilities and characteristics of the assigned contractors, and require resolution of incomplete or conflicting technical and contractor data. In determining a negotiation position, the contract specialist must reconcile differences between the reports of different technical specialists.
- Utilizes in-depth price/cost analysis techniques involving many different and unrelated factors and processes where there may be little historical cost data or precedent. Responsible for supporting the development of cost-related sections of complex solicitation documents, analyzing cost and price data, labor and material cost, etc.
- Supports the development of budgets for planned procurements. Analyzes and evaluates cost-related areas of complex solicitations for pricing structure and instruction to offerors. Analyzes and evaluates contractor price/cost proposals for new procurements, changes, follow-on procurements, etc., which may result in new contracts or the issuance of modifications or the termination of existing contracts.
- Leads negotiations and serves as a primary cost/price negotiator. Conducts detailed studies of contractor’s management, operational and financial policies in order to determine capability to perform contract. Evaluates the contractor’s financial status and profit and loss statement, balance sheets, and other financial data.
- Coordinates the extension of periods of performance, resolves delivery and acceptance disputes, approves partial payments and final payments, and performs closeout or any necessary contract cancellations due to non-performance by the contractor or for the convenience of the client. Prepares client response to protests.
- Ensures that all appropriate steps have been taken to safeguard the interests of the client, and that all requirements of law, executive orders, regulations and other applicable procedures have been met.
- Manages complex, sensitive and important procurement programs and initiatives that serve as a guide for other client procurement activities.
- Assists customers in developing statements of work and procurement strategy; and, develops evaluation plans, pricing methodologies, and major contract administration.
- Award and Administer assistance agreements
- Where appropriate, provides a high level of technical assistance to managers, supervisors, and fellow team members on problems of unusual complexity or sensitivity in the area of procurement of supplies and services using source selection procedures and contract administration. Provides direction and specific guidance to less experienced members of the team in any of the major areas cited above.
- Periodically meets with team members to discuss matters of common team interest and to elicit suggestions or recommendations on work or administrative matters which the contract specialist may communicate to client leadership together with information on the status of work and relations with client Departments.
- Pre-Award Functions. Serve as advisor to program officials in acquisition planning. Advise on the objectives to be used and assist in the preparation of statements of work. Prepare determinations and finding and solicitation documents. Perform detailed analyses of all elements of cost in contractor proposals, and makes competitive range determinations. Conducts pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract. Issue necessary solicitation amendments.
- Post-Award Functions. Responsibilities typically include drafting of contract documents to effect negotiation and award of contract modifications, issuance of stop work orders, and issuance of cure notices or show cause letters, approval of progress payments, final payment and contract closeout, termination of contracts for convenience or default.
- May perform additional duties as client’s facilitator for contractor personnel, which will consume approximately 20% of available time,* such as:
- Assist new personnel upon arrival.
- Within 10 days of new-arrival, demonstrate the features of how the contract management system (AEON, CCMS and Oracle CLM) is used at the agency to process an award document and a modification document. This is an overview and does not replace formal training offered by the provider.
- Assist other contractor personnel with questions about CCMS features on a continuing basis.
- Review and process contractor timesheets.
- Participate in weekly staff meetings with client leadership.
- Participate in periodic operational/production meetings with Contractor.
- Assist with on-site interviews of potential candidates. Offer best practices or lessons learned to contractor staff, especially related to CCMS and Oracle CLM.
- Address performance issues.
* This function will be considered both when workload is assigned and productivity is evaluated. Thus, workload metrics will be viewed on a pro-rata basis of available time for operational contracting actions.
- Assist the client in managing the Contracting Officer’s Representative (COR) Program, to include:
- Monitoring the status of existing COR certifications, reaching out and communicating with CORs whose status is about to expire, and providing technical assistance to CORs for maintaining and updating their certifications, including escalation to the COR’s supervisor if necessary.
- Monitor the status of timely COR invoice approval, including outreach to the CORs to ensure they understand their responsibility and escalation to the COR’s supervisor if the invoice is not approved in a timely manner.
- Provide guidance to departing CORs or expired CORs regarding nomination of new CORs, including preparation and circulation of COR designation letters.
- Assist in providing training to CORs during internal client training sessions and assist CORs in locating external training opportunities to maintain their certifications.
26. Assist client personnel in creating and updating internal policies and standard operating procedures
A four year course of study leading to a bachelor’s degree that included, or was supplemented by, at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Desired – Master’s Degree.
Ten or more years of directly related experience in federal contracting. At least one of these years must be specialized experience equivalent to the federal government GS- 15 grade level that has equipped the individual with the particular knowledge, skills and abilities listed below.
DAWIA or FAC-C Level III certification, or other commercial qualifications (NCMA – CFCM, CPCM). The current requirements for FAC-C Level III are identified at: www.fai.gov.
Knowledge, Skills and Abilities:
- Mastery knowledge of contracting principles, laws, statues, Executive Orders, regulations and procedures applicable to pre-award and/or post-award actions sufficient to procure and/or administer contracts for a variety of specialized equipment, services, and/or construction, or to conduct studies of problem areas and develop standard methods and operating procedures.
- Mastery of contracting methods and contract types which require specialized knowledge of Federal contract administration policy, procedures, techniques, and evaluation/control methods sufficient to coordinate and monitor prime and subcontractor performance on complex, long-term contracts.
- Knowledge of business practices and market conditions applicable to program and technical requirements sufficient to evaluate such actions.
- Knowledge of contracts and pre-and post-award contracting policies and procedures in order to plan, execute, and administer a group of contracts, and any subsequent contract modifications for propriety of acquisition method, contract type, and documentation
- Knowledge of program and technical strategies and requirements in order to evaluate capabilities and performance and to provide technical advice to client program offices and staff.
- Skill in written and oral communications to present analysis and findings of performance reviews.
- Skill in the use of negotiation techniques and the ability to meet and deal with representatives of the private sector and with Government experts or managers in order to procure extensive supplies, services, and equipment.
- Potential ability to analyze difficult acquisition issues and identify alternative courses of action, modify standard contracting procedures and terms to solve a variety of contractual problems and effect streamlined acquisitions.
- Successfully accomplishes work with a high degree of independence regularly balancing competing priorities with short lead times.
Note This position is contingent upon contract award
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