Occupation Profile for Switchboard, Answering Service, Operators

Operate telephone business systems equipment or switchboards to relay incoming, outgoing, and interoffice calls. May supply information to callers and record messages.

 
 

Significant Points

  • Switchboard operators hold 7 out of 8 jobs.
  • Workers train on the job.
  • Employment is expected to decline rapidly, but job prospects should be good.

 

 
 
Overview
$22,640.00 Median Annual Wage 4,000 Average Job Openings Per Year
6.9 Average Unemployment Percentage 39.2 Percentage That Completed High School
177,000 Employment Numbers in 2006 50.7 Percentage That Had Some College
163,000 Employment Numbers in 2016 (est.) 10.1 Percentage That Went Beyond College Degree

Sample Job Titles
Administrative Assistant
Cbx Operator
Clerk, Route
Combination Operator
Command and Control Specialist
Communication Center Operator
Communication Coordinator
Communication Specialist
Complaint Operator
Customer Communications Specialist
Customer Service Representative
Desk Operator
Dispatcher
Exchange Operator
Front Desk Receptionist
Office Assistant
Operator
PBX Operator (Private Branch Exchange Operator)
Private Branch Exchange Service Adviser
Receptionist
Registration Clerk
Secretary
Switchboard Operator
Switchboard Operator, Police District
Switchboard Receptionist
Switching Clerk
Tandem Operator
Teacher, Operators
Teacher, PBX
Telecommunications Clerk
Telecommunications Operator
Telecommunicator
Telephone Answering Service Operator
Telephone Clerk, Telegraph Office
Telephone Operator
Telephone Operator, Answering Service or Answering Phones
Telephone Switchboard Operator
Test Operator
Through Operator
Traffic Observer
Traffic Operator

Training
  • These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, pharmacy technicians, salespersons (retail), and tellers.
  • These occupations usually require a high school diploma and may require some vocational training or job-related course work. In some cases, an associate's or bachelor's degree could be needed.
  • Some previous work-related skill, knowledge, or experience may be helpful in these occupations, but usually is not needed. For example, a teller might benefit from experience working directly with the public, but an inexperienced person could still learn to be a teller with little difficulty.
  • Employees in these occupations need anywhere from a few months to one year of working with experienced employees.

Training for communications equipment operators is normally a mix of on-the-job training and classes lasting a few hours to a few weeks.

Education and training. Communications equipment operators generally receive their training on the job, so a high school diploma is usually sufficient for most operators. Switchboard operators usually receive informal on-the-job training, lasting only a few days or weeks. Because they are often the first contact with the public or client, switchboard operators often receive some training in customer service. Training may vary by place of employment—a switchboard operator in a hospital would learn how to handle different emergencies, for example. Since switchboard operators’ duties may include clerical work, training in basic computer and writing skills may also be required.

Entry-level telephone operators at telecommunications companies may receive both classroom and on-the-job instruction that can last a couple of weeks. These operators may be paired with experienced personnel who provide hands-on instruction.

New employees in both specialties are trained in the operation of their equipment and in procedures designed to maximize efficiency. They are familiarized with company policies, and instructors monitor both the time and quality of trainees’ responses to customer requests. Supervisors may continue to monitor new employees closely after they complete their initial training session.

Other qualifications. Applicants should have clear speech, good hearing, and strong reading, spelling, and numerical skills. Computer literacy and typing skills also are important, and familiarity with a foreign language is helpful for some positions. Candidates for positions may be required to take an examination covering basic language, computer, data entry, and math skills. Employers emphasize customer service and seek operators who will remain courteous to customers while working quickly and handling difficult customers.

Advancement. After 1 or 2 years on the job, communications equipment operators may advance to other positions within a company. Many switchboard and telephone operators enter clerical occupations, such as customer service representative, dispatcher, and receptionist, in which their operator experience is valuable. (See the Handbook sections on these occupations.) Telephone operators interested in more technical work may train for positions in installing and repairing equipment. (See the sections of the Handbook on radio and telecommunications equipment installers and repairers, and line installers and repairers.) Promotion to supervisory positions is also possible.

Nature of Work

Most communications equipment operators work as switchboard operators for a wide variety of businesses, such as hospitals, hotels, telephone call centers, and government agencies. Switchboard operators use private branch exchange (PBX) or voice over Internet protocol (VoIP) systems to relay incoming, outgoing, and interoffice calls. They also may frequently handle other clerical duties, such as supplying information, taking messages, and greeting and announcing visitors.

Technological improvements have automated many of the tasks handled by switchboard operators. New systems automatically connect outside calls to the correct destination or to automated directories, and voice-mail systems take messages without the assistance of an operator. Despite the increasing automation of telephone call routing, however, some callers still require the assistance of an operator. Many callers have general requests, but do not know the person or department with whom they wish to speak. Switchboard operators use their knowledge of the duties and responsibilities of different departments to correctly direct calls.

Telephone operators assist customers in making telephone calls. Some telephone operators are central office operators who help customers to complete local and long-distance calls, usually under special circumstances. Other telephone operators are directory assistance operators who provide customers with information such as telephone numbers or area codes.

When callers dial 0, they usually reach a central office operator. Most of these operators work for telephone companies, and many of their responsibilities have been automated. For example, callers can make international, collect, and credit card calls without the assistance of a central office operator. Even so, callers still need a central office operator for a limited number of tasks, including placing person-to-person calls or interrupting busy lines if an emergency warrants the disruption. When natural disasters such as storms or earthquakes occur, central office operators provide callers with emergency phone contacts. They also assist callers who are having difficulty with automated phone systems. For example, an operator monitoring an automated system that aids a caller in placing collect calls may intervene if a caller needs assistance with the system.

When callers dial information, they usually reach a directory assistance operator who provides callers with information such as telephone numbers, addresses, and business listings. Most directory assistance operators work for telephone companies; increasingly, they also work for companies that provide business services. Automated systems now handle many of the functions once performed by directory assistance operators. The systems prompt callers for a listing and may even connect the call after providing the telephone number. Directory assistance operators, however, are still needed to monitor many of the calls received by automated systems. The operators listen to recordings of the customer’s request and then key information into electronic directories to access the correct telephone numbers. Directory assistance operators also provide personal assistance to customers having difficulty using the automated system.

Other communications equipment operators include workers who operate satellite communications equipment, telegraph equipment, and a wide variety of other communications equipment.

Work environment. Most communications equipment operators work in pleasant, well-lighted surroundings. Because communications equipment operators spend much time seated at keyboards and video monitors, employers often provide workstations designed to decrease glare and other physical discomforts. Such improvements reduce the incidence of eyestrain, back discomfort, and injury due to repetitive motion.

An operator’s work may be quite repetitive and the pace hectic during peak calling periods. To maintain operators’ efficiency, supervisors at telephone companies often monitor their performance, including the amount of time they spend on each call. The rapid pace of the job—handling up to 1000 calls in a day—and frequent monitoring may cause stress.

Switchboard operators generally work the same hours as other clerical employees at their company. In most organizations, full-time operators work regular business hours over a 5-day workweek. Work schedules are more irregular in hotels, hospitals, and other organizations that require round-the-clock operator services. In these companies, switchboard operators may work in the evenings and on holidays and weekends.

Telephone operators must be accessible to customers 24 hours a day; therefore, they work a variety of shifts. Some operators work split shifts, coming on duty during peak calling periods in the late morning and early evening and going off duty during the intervening hours. Telephone companies normally assign shifts by seniority, allowing the most experienced operators the first choice of schedules. As a result, entry-level operators may have less desirable schedules, including late evening, split-shift, and weekend work. However, companies may allow operators the flexibility to swap shifts with other operators. Telephone company operators may work overtime.

Approximately 1 in 5 communications equipment operators work part time. Because of the irregular nature of telephone operator schedules, many employers seek part-time workers for those shifts that are difficult to fill.

Related Occupations

Sources: Career Guide to Industries (CGI), Occupational Information Network (O*Net), Occupation Outlook Handbook (OOH)
Earnings

Median hourly earnings of wage-and-salary switchboard operators, including answering service, were $10.88 in May 2006. The middle 50 percent earned between $9.14 and $13.29. The lowest 10 percent earned less than $7.71, and the highest 10 percent earned more than $15.93. Median hourly earnings in the industries employing the largest numbers of switchboard operators are:

Offices of physicians $11.40
General medical and surgical hospitals 11.07
Automobile dealers 10.04
Business support services 9.60
Telephone call centers 9.55

Median hourly earnings of wage-and-salary telephone operators in May 2006 were $16.41. The middle 50 percent earned between $10.67 and $20.59. The lowest 10 percent earned less than $8.44, and the highest 10 percent earned more than $22.44.

Some telephone operators working at telephone companies are members of the Communications Workers of America or the International Brotherhood of Electrical Workers. For these operators, union contracts govern wage rates, wage increases, and the time required to advance from one pay step to the next.

Median hourly earnings of all other wage-and-salary communications equipment operators in May 2006 were $15.23. The middle 50 percent earned between $10.04 and $19.91. The lowest 10 percent earned less than $7.91, and the highest 10 percent earned more than $24.58.

For the latest wage information:

The above wage data are from the Occupational Employment Statistics (OES) survey program, unless otherwise noted. For the latest National, State, and local earnings data, visit the following pages:

  • Switchboard operators, including answering service
  • Telephone operators
  • Communications equipment operators, all other
  • Job Outlook

    Employment of communications equipment operators is projected to decline rapidly. Virtually all job openings will result from the need to replace communications equipment operators who transfer to other occupations or leave the labor force, but job prospects are expected to be good.

    Employment change. Employment of communications equipment operators is projected to decline rapidly by 12 percent between 2006 and 2016. Switchboard operators are projected to decline moderately by 8 percent. Telephone operators are expected to decline rapidly by 40 percent. Declining employment will be due largely to new labor-saving communications technologies, the movement of jobs to foreign countries, and consolidation of telephone operator jobs into fewer locations.

    Developments in communications technologies—in particular, voice recognition systems—will continue to significantly reduce demand for communications equipment operators. Voice recognition technology allows automated telephone systems to recognize human speech. Callers speak directly to the system, which interprets the speech and then connects the call. Voice recognition systems do not require callers to input data through a telephone keypad so they are easier to use than touch-tone systems. Voice recognition systems are increasingly able to understand sophisticated vocabulary and grammatical structures; however, many companies will continue to employ operators so that those callers who do have problems can access a live employee if they desire.

    The proliferation of cell phones has negatively affected employment of both telephone operators and switchboard operators. Cell phones have reduced the demand for directory assistance and collect calls, and have resulted in decreasing use of pay phones that often required operators to assist with the call. The increasing use of cell phones also have reduced demand for switchboard operators in hotels because hotel guests now use in-room phones less frequently.

    Internet directory assistance services are reducing the need for directory assistance operators. With Internet access increasingly available on cell phones, the decline in demand for directory assistance services will continue.

    As communications technologies have improved and the price of long-distance service has fallen, companies are finding other ways to reduce costs by consolidating operator jobs in low cost locations. Increasingly this has included the movement of telephone operator jobs to other countries with lower prevailing wage rates.

    Job prospects. Despite declining employment, job prospects should be good. There are frequent job openings due to turnover. Many communications equipment operator leave the occupation each year, and some must be replaced.

    Employment

    Communications equipment operators held about 209,000 jobs in 2006. About 7 out of 8 worked as switchboard operators. Employment was distributed as follows:

    Switchboard operators, including answering service 177,000
    Telephone operators 27,000
    All other communications equipment operators 4,300

    Switchboard operators work in almost all industries, but they are concentrated in telephone call centers, hospitals, hotels, and the Federal Government. Many work as temporary employees in the employment services industry. Telephone operators are concentrated in the telecommunications industry.

    Knowledge
    • Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
    • Engineering and Technology — Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
    • Sales and Marketing — Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
    • Medicine and Dentistry — Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
    • Physics — Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub- atomic structures and processes.
    Skills
    • Equipment Maintenance — Performing routine maintenance on equipment and determining when and what kind of maintenance is needed.
    • Coordination — Adjusting actions in relation to others' actions.
    • Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
    • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
    • Troubleshooting — Determining causes of operating errors and deciding what to do about it.
    Abilities
    • Near Vision — The ability to see details at close range (within a few feet of the observer).
    • Stamina — The ability to exert yourself physically over long periods of time without getting winded or out of breath.
    • Explosive Strength — The ability to use short bursts of muscle force to propel oneself (as in jumping or sprinting), or to throw an object.
    • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
    • Hearing Sensitivity — The ability to detect or tell the differences between sounds that vary in pitch and loudness.
    Tasks
    • Supplemental — Contact security staff members when necessary, using radio-telephones.
    • Supplemental — Record messages, suggesting rewording for clarity and conciseness.
    • Supplemental — Keep records of calls placed and charges incurred.
    • Supplemental — Stamp messages with time and date, and file them appropriately.
    • Core — Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address.
    Activities
    • Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.
    • Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
    • Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
    • Repairing and Maintaining Electronic Equipment — Servicing, repairing, calibrating, regulating, fine-tuning, or testing machines, devices, and equipment that operate primarily on the basis of electrical or electronic (not mechanical) principles.
    • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
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